Category Archives: Minutes

Committee Meeting April 2019

Committee Meeting 11 April 2019

Present – Joanie Andrews(JA), Chair, Philip Attwood(PA), Bridgette Barker(BB), Norma Francis(NF), Sandra Mcleod(SML), Sheila Parkin(SP),Rosie Walker(RW), Andrew Westcott(AW) & Nik Wood(NW)

Apologies for absence – Christine Chaffin, Madeleine Davis, Jamie Duff, Cyril Duff, Mark Guthrie, Mike Lordan & Kevin O’Neil and Peter Mitchell from Peabody.

Minutes of 21 March meeting – Subject to amendment of item 5 to read “…processing cycle hangar rent payments.” – Agreed

Matters arising

1 JA to confirm attendance of Peabody representatives at surgeries and association meetings.

2 Correspondence between AW and Kerslake to be Newsletter item and meeting attendance by Peabody confirmed Bricks and Mortar NW to prepare Newsletter item on; handrails and gates, cabling, works schedule and to confirm issues of scaffolding security in Old Ford Road with Vinci. JA and NW to pursue compensation correspondence with Peabody.

Peabody’s Michael Dowling had replied to NW regarding responsibility for repair progressing. NW to prepare a Newsletter item. Peabody had provided the check list of works to be done when voids are made ready for re-letting. NW to respond to Andrew Goodman with concerns about procedures and to prepare Newsletter item.

Christchurch  –   Mark Guthrie had asked that the issue of the parking survey be raised with Peabody and that the issue of identifying which offers at Peabody were responsible for what. JA to write.

Community Centre  – PA reported that a new IT course for older people was being started. A printer was being purchased. SP and NW offered running costs advice. The charity children With Voices had moved in to the office space and the relationship was proving positive. Arrangement for a coach trip were being started.

Treasurer’s Report – Mike Lordan had provided a written report. Expenditure on printing and graphics of £264.60 and subscription income of £65.00 resulted in a balance of £5,229.35 JA asked that a Community Centre financial report be made to the next meeting.

Items North & South of The Park  – Kevin O’Neill had reported that the scaffolding at 234 Old Ford road had been removed and work seemed to be nearly finished without further mishap.

Stock Condition Survey   –  Peabody letter of 9 April was unclear if all surveys already completed by Savills would be done again by Peabody as were the exact homes to be included. NW to write seeking clarification.

Sales  –  JA reported the unsatisfactory reply to our letter to Keslake and Sarsfield from Fox. JA to respond after 16th April auction of 17 Robinson result known. The future of 294A Old Ford Road and of 38A Gore Road to be chased up, along with other voids. Thanks were given to SP and Glyn Robbins for monitoring and picketing. Sustainability JA and SML to prepare a newsletter item.

Holloway prison site re-development –  NW reported a local community meeting he had attended. Key Worker lettings NW had circulated the reply he had had from Peabody’s George Kirby. NW to prepare a Newsletter item and to seek further clarification. Newsletter Copy to reach SML by Monday 29 April.



Present – Joannie Andrews (JA) Chair, Madeleine Davis(MD) Vice Chair, Mike Lordan (ML) Treasurer, Cyril Duff(CD), Norma Francis (NF),Tom McGoldrick(TMG),and Nik Wood(NW). Thirteen residents.

From Peabody- Peter Mitchell (PM)Neighbourhood Management, Zahid Hussein, Maxine Jervis & Sheldon Shillingford Externals programme

Apologies – Philip Atwood, Bigette Barker, Sandra Mcleod, Rosie Walker and Iain McLeod, Muriel Purkiss and Maureen [?]

Minutes of June Committee meeting – Agreed

External Decor & Repairs programme

The Peabody Team expanded on the letters from them and Vinci. In discussion the following points were made –

1        The paintwork would be like-for-like. Concern that this had not been discussed beforehand was expressed.

2        Repair to windows would NOT include secondary glazing. JA & NW would continue to pursue with HQ.

3        Scaffolding, front and back, would be needed and would be installed in blocks.

4        [Only communal street doors would be re-painted/repaired. Individual homes’ doors would not.]

5        Internal access to homes would be needed. We stressed the need for consideration of tenants’ need to work to pay the rent.

6        Roof works in Bonner and Old Ford would follow 2 weeks’ notice.

7        Neighbouring freeholders to be informed of works etc.

8        Unsightly and ineffective bird deterrent spikes to be re-considered.

9        In addition to Vinci’s office availability there would be drop in sessions attached to PM’s monthly surgeries and JA & NW would follow up Vinci’s offer of an initial meeting.

FRA Works

Sheldon reported that there were only a couple of hallways still to be completed and that he had had to seek forced entry to three others to complete fire alarm installation.

Decent Homes Works

 Sheldon reported that the works abandoned from this when the FRA started would not be done until the internal stock survey was complete. JA & NW to pursue.

North of The Park

 1        [Overgrown front hedges impeding Gore Road pavement were being trimmed by Peabody.]

2        [Morpeth Road fly tipping and other obstruction to Gore Road access had reached danger point. Alan & Jenny Thomas had had to chase PM and others to obtain action.]

3        Morpeth Road re-development was proceeding. JA & NW to accept Peabody’s offer of a meeting.

4        Repairs to the bike hangar in St Agnes close to be pursued by PM.

South of The Park

1        The Bonner Road notice board was still damaged. PM to pursue.

2        234 Old Ford Road’s developers have been in contact with JA & NW.

Treasurer’s Report

Expenditure of £159, mostly on Website development resulted in a balance of £6,716.45.

ML & TNG to continue to liaise and report on website development.

Community Centre

Closed for August. A financial report would be made to the Chair.

Any Other Business

1        T Brown’s latest letters about annual gas checks were causing confusion again. [What did we agree to do?]

 2        Proposals to make Gore Road one way to be put to ward councillors again [who by?]

3        Parking ban in Gore Road for filming and similar in The Park raised concern. JA meeting TH Mayor.

4        The planning application for 45/46 Morpeth Road has been overturned on legal challenge and returned to Hackney Council for re-consideration. Bruce Rowling and all involved thanked for their efforts.

5        MD had at last received the full policy document of Peabody’s rent setting and increases policy for our intermediate, key worker homes. It provides a basis for work on what follows in 2022 when it ends and should the 3.5% cap be removed.

6        NW had awaited unforthcoming information from Peabody about our concerns on the rent Exchange. NW to draft for JA.

7        UNITE had reported that the Peabody Direct call centre was under threat of being moved out of HQ to Family Mosaic’s Pitsea base with redundancies.

Committee Meeting 20 September 2018

Committee Meeting 20 September 2018


Present – Joanie Andrews(JA) Chair, Madeleine Davis(MD) Vice Chair, Mike Lordan(ML) Treasurer, Philip Attwood(PA), Bridgette Barker(BB), Cyril Duff(CD), Tom McGoldrick(TMG),Sandra Mcleod(SML), Rosie Walker(RW)& Nik Wood(NW)


Apologies for absence– Mark Guthrie


Minutes of 19 July General Meeting – Subject to a number of corrections – AGREED.


Matters Arising


  1. The issues of mortgages, Rental Exchange and the leak of personal data by Peabody regarding a bond issue to be pursued with CEO. NW to draft.


  1. JA and ML had been chasing Peabody about inadequate security for a void home without success.


  1. NW had raised the garden wall to 240 Old Ford Road without success.


  1. The inadequacies of Peabody Direct and the resistance of HQ to any other communications to be taken up with CEO by JA.


Bricks & Mortar


  1. Externals programme. Peabody unresponsive to our request for a meeting. Scaffolding appearing across South of The Park with inconsistent reports of letters to tenants. JA and NW to chase.


  1. Communal Cleaning. Peabody’s Steve Mercer had reported progress delayed by HQ reorganisation. Future accommodation needs in 5 Gore Road and cleaning of Community Centre to be chased by NW.


  1. 234 Old Ford Road. Developer in contact with NW. Work to resume soon.


  1. 26/27 Gore Road garden fence. After vigorous effort by tenant this has eventually been repaired by Peabody.

NW to continue to pursue tenant/landlord split on this, door keys, letterboxes and foxes as Tenant Handbook consultation proceeds.


  1. Morpeth Road. Peabody have offered a meeting. JA & NW to take up.


Community Centre


  1. Bric a brac sale scheduled for 22 September


  1. Well Being sessions to be more often and price increased.
  2. The next coffee morning will be a McMillan Nurses fundraiser.


  1. Christmas social, 21 Dec, and Albert Hall carol service trip, 23 Dec.


  1. Possible Bonfire Night event co-ordinated with Victoria Park fireworks.


  1. BB & NW to investigate provision of a printer/photocopier.


  1. Volunteers to help with events to be sought again.


  1. PA, MD & SML to seek details of nearby community organisations with the aim of liaison.


  1. The Newsletter would be reduced to bi-monthly to go with the general Association editions.


  1. The Centre Account remains at c£23K in credit.


Treasurer’s Report


ML’s written report showed only one transaction in the period and a current account balance of £6,696.45.




TMG reported progress and offered to help Committee Members with procedures. NW to provide him with a full list.


Cost with technical support was £150pa but subsequently would not need support and would be £12pa.


Access and Moderator details would be publicised to all residents once the system was established.


Items North of The Park


  1. RW reported that Peabody had not repaired the damage to the lock on the bike hangar in St Agnes Close despite repeated efforts. AGREED –
  2. The Association to buy a lock and employ a locksmith out of Community Centre funds.
  3. NW to liaise with RW et al to prepare a draft to CEO.


  1. BB reported that a fire in Gore Road had revealed that fire alarms were not interlinked across maisonettes. NW & BB to contact FRA team


  1. BB reported problems with externals at 107/109 Victoria park Road. BB & NW to investigate.



Items south of The Park


  1. RW reported Bonner Road notice board was still damaged. NW & RW to write to CEO.


  1. TMG reported that the HMO at 17 Robinson Road was void again.


Any Other Business


  1. MD reported that May Day Rooms were seeking material on housing campaigns for archive. AGREED MD should follow up.


  1. JA reported that she had raised our rent concerns at East Forum again.


  1. NW to invite Peabody lead on lettings, transfers etc to next Meeting


  1. Peabody Family Voice and SHAC continue to be useful fora.


  1. Deadline for next Newsletter Monday 1 October.